Officer, administration (secretarial and back-office services), ACTRIS, Helsinki

Our client ACTRIS is seeking for full-time and permanent position

Officer, administration (secretarial and back-office services)

Officer, administration (secretarial and back-office services) in the ERIC Management Unit (EMU) manages secretarial and back-office services in the ACTRIS ERIC. Officer acts as the secretary of the ACTRIS ERIC General Assembly and its bodies (Scientific and Innovation Advisory Board, Financial Committee and Ethical Advisory Board) and provides daily assistant, coordination, meeting organization and facilitation support to ACTRIS ERIC leadership and ACTRIS ERIC Units. Officer manages the back-office operations supporting the use of IT tools and devices, the archiving of organization documents and updating ACTRIS documentation in the intranet and website. Officer acts as the contact point for ordering IT devices and other utilities. Officer participates in different HR process as recruitment, staff onboarding, staff well-being and equality and equity work.

Main tasks and responsibilities include:

• Acting as secretary of ACTRIS ERIC General Assembly and its bodies (meeting organization, minutes, documentation, archiving).

• Daily administrative support to ACTRIS ERIC leadership and ACTRIS ERIC Units

• Organization and facilitation of meetings and events

• Support to use of IT tools and archiving, incl. shared folders and collaboration spaces

• Maintaining and updating ACTRIS documentation, incl. intranet and website information

• Support to the different HR process (e.g. recruitments, staff-well being and equality work)

• Support to annual planning and reporting

 Requirements:

• University of applied science or equivalent degree in a suitable field

• Experience in administrative and assistant work

• Experience in meeting organization

• Excellent organizational and time management abilities.

• Proactive and punctual approach to daily tasks.

• Proficient in written and verbal communication in English and in Finnish.

• Ability to work independently and good teamworking skills.

• Independent use of Microsoft Office 365.

Considered as an advantage:

• Experience in administration of Research Infrastructures, and the legal entity form ERIC (European Research Infrastructure Consortium) or another similar organization

• Experience in using AI tools in administrative processes

Instructions and how to apply

Apply for this position via www.staffpoint.fi by attaching your CV, including your salary expectations and a cover letter by the 24th of August. We cannot accept applications via email due to GDPR. All applications must be submitted through our website.