Executive Assistant, Serres Oy

Serres Oy Group is looking for a highly skilled and proactive Executive Assistant to support senior management and ensure the smooth day‑to‑day operations of the company. This role is ideal for a self-directed professional who thrives in a dynamic environment, enjoys coordinating complex arrangements, and takes pride in providing high‑quality service across the organization.

Your Role

As an Executive Assistant, you will act as a trusted partner to the leadership team and an enabler of effective decision-making. You will ensure efficient coordination, clear communication, and seamless execution of administrative, operational, and internal communication tasks.

In addition to providing executive-level support, you will serve as the central coordinator for the practical day‑to‑day matters of the Espoo office. The role is hybrid but requires a strong on-site presence to ensure smooth practical coordination, office-related matters, and a well-functioning work environment.

Your Responsibilities

• Supporting senior leadership with meeting coordination, materials, minutes, and schedules
• Managing the CEO’s calendar, preparation tasks, and follow-up
• Coordinating domestic and international travel and event arrangements
• Handling a broad range of administrative tasks and document archiving
•  Supporting internal communication: drafting messages, preparing materials, ensuring information flow
• Coordinating the practical daily operations of the Espoo office and acting as the main point of contact
• Collaborating with other offices and teams in Finland and internationally

What Kind of Person Succeeds in This Role?

We are looking for a professional who combines strong organizational abilities, excellent communication skills, a can‑do attitude, and genuine service orientation.

To succeed in this role, you should have:

• Proven experience as an Executive Assistant / Executive Administrator or in a similar role
• A relevant educational background (e.g. BBA or similar)
• Excellent Finnish and English language skills; Swedish and German are considered an advantage
• Strong collaboration and communication skills at all organizational levels
• Good digital skills; Excel knowledge is a plus
• Willingness to work regularly on-site at the Espoo office in Pohjois-Tapiola and to travel occasionally when needed

What We Offer

• An exciting moment in the company’s growth phase – supported by new ownership and an ambitious business plan
• A trusted and visible role close to top-level decision-making
• A professional, collaborative, and supportive working environment
• Opportunities to influence internal processes and communication practices
• Career development opportunities through deep exposure to the organization and its operations
• Competitive salary and benefits

Employment Details

A full-time employment contract will be signed with StaffPoint as a fixed-term position for the first year. After this initial period, there is a strong possibility of being recruited directly by the client.

How to Apply

Please apply for this position via http://www.staffpoint.fi by attaching your CV (in English), including your salary expectations, and a cover letter describing why you are a strong fit for this role. Applications are reviewed during the application period, and the position will be filled once a suitable candidate is found. Due to GDPR regulations, we cannot accept applications via email; all applications must be submitted through our website.